How to prepare for an office move

Moving an office or business can be a lot more complicated than simply moving house: packing and unpacking the entire contents of an office with as little impact on office operating hours as possible is no easy feat. Here are a few tips to help:

1. Get your staff involved
Your staff are going to be very important in ensuring the big move goes to plan, and involving them early on will help to build spirits around the move. Assign roles to various members of staff if necessary to ensure that everything in the run-up to the move gets covered. Your staff will need to make sure that their desks are packed up before the move, and someone will need to be in charge of packing important or sensitive documents and expensive equipment. Don’t forget everyone’s favourite job: finishing off all the food from the staff kitchen the day before the move!

2. Set up a moving schedule
A moving schedule will help you and your staff to ensure that everything is ready in time. Depending on the size of your office and workforce, you may take up to a few days to actually complete the move. Make sure everyone knows what the ‘final’ move out date is – that is, the day by which everything has to be out of the office – as well as the date by which you expect everything to be up and running at the new office. Remember that every day you spend moving is a day spent not working, and if you’ve got clients to see and deadlines to meet, this needs to be kept minimal.

3. Call in the experts
Moving office really requires professional help. Offices are stuffed with heavy, expensive equipment which needs careful packing and moving. By hiring professional movers to help with packing, transporting and unpacking your office contents, you can save yourself and your employees a lot of time; and, at work, time means money.

4. Plan out your new office
Get the floor plan for your new office space out and plan out where all of your office furniture is going to go and where each of your employees will sit. This will make unpacking and setting everything up that much easier and quicker, and consulting your staff on a seating plan and desk arrangements is an ideal way to get your employees involved in the move.

5. Get online
These days, there’s not much work that can be done in an office that isn’t connected to the internet. Make sure you’ve arranged to have a phone line and broadband connection set up in your new office space before the big move, so that everybody can get back on the job as soon as possible.

For free advice and a quotation for your upcoming office move, please don’t hesitate to get in touch with us at Armishaws Removals.

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